Document management system: find any document, on the current version
You know the SOP exists. You can't find the correct version, and neither can the rest of the company. Documents sit in layer upon layer of folders with copies everywhere, and most teams live with one of two legacy setups: a check-out DMS that gives control but no collaboration, with drafts downloaded, emailed and uploaded again, or SharePoint plus a spreadsheet that gives collaboration but no control, where an Excel sheet says which version is live if someone remembers to update it.
Uncountable's document management system puts SOPs, specifications and policies in one library. Teams edit Word, Excel and PowerPoint in the browser and comment inline, with no check-out. Each version moves through draft, review, effective and voided, with a signed review before it goes live, so the system knows which version is effective. Existing files come over in bulk with their folders, properties and permissions intact, and you can run it as your DMS on its own or link documents to QC, regulatory or R&D records when it helps.
This solution brief is for quality, document control and operations leaders who want every team working from the current version.
Inside this solution brief:
- Why check-out systems and SharePoint plus a spreadsheet both break down
- Version states and signed reviews, so the effective version is always clear
- Editing and commenting on the live document, with no emailed drafts
- Semantic search in Bodie AI, and access from your tools via MCP
- Bulk migration with folders, properties and permissions intact
- A worked example: revising an SOP with a side-by-side comparison and signed QA review
Get everyone onto the current version. For more depth, read the guide Beyond QC: what a QMS actually does, from CAPA to change control.
FAQs
How Uncountable's document management system keeps SOPs, specifications and policies in one library, with version states, signed reviews, in-browser editing, search, bulk migration and one audit trail, standalone or connected to the rest of the platform.
Each version moves through draft, review, effective and voided, and a signed review is required before a version goes live. The system records the effective version, so nobody has to maintain a separate spreadsheet.
No. Teams edit Word, Excel and PowerPoint in the browser and comment inline on the live document, so there are no downloaded copies or emailed drafts.
Yes. Files are bulk loaded with their folders, properties and permissions intact.
Yes. You can run it as your document management system on its own, and link documents to QC, regulatory or R&D records when it helps. Documents and data share one permissions model, one audit trail and one security review.
