From QC Failure to CAPA: Handling an Out-of-Spec Paint Batch

Go from a failed release check to a corrective action in one connected flow.
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The problem: CAPAs rebuilt from scratch

When a batch fails, the evidence lives in QC while the CAPA lives in another system. Teams retype details and lose the link between them.

The QC analyst sees the failure, the QA manager opens an incident in another system, and the CAPA team retypes the batch, lot and result. Each step adds delay and loses detail.

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What this demo shows

  1. The batch fails its release check.
  2. Trace it to the raw material lot.
  3. Open a quality incident.
  4. Open the CAPA with every detail carried over.

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Why it matters

Stop reconstructing the evidence every time something goes wrong. A quality incident that opens with the batch, lot, result and spec already linked starts the investigation from facts.

Carrying those details into the CAPA keeps the link to the original failure, so corrective actions can be checked against the problem they were meant to fix.

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See it with your own data

This video is part of QMS. To see how it would work with your own formulations and records, request a demo. Our team replies within 30 minutes during business hours.

Read the transcript

Uncountable is one platform for R&D, quality, and the product life cycle. A viscosity file comes in through the uploader. The batch reads 109 KU over spec, so the value turns red. The technician's check reads failing, and the QA manager who watches it gets a notification. The QA manager opens a quality incident. The batch, its thickener lot, the result, and the spec are already linked.

Attach the supplier certificate for the thickener lot, and AI reads it and fills in the supplier viscosity, so nobody retypes it. The batch listing shows the pattern. Three batches in a row used the same thickener lot, and all three ran high. Escalate, and the CAPA opens with the batch and lot filled in.

An incoming viscosity check on every new lot of that thickener. See how Uncountable connects quality, R&D, and the product record.

FAQs

How does a failed QC result become a quality incident?

When a result fails, the QA manager who watches the check is notified and opens a quality incident with the batch, lot, result and spec already linked.

Can AI read supplier certificates?

Yes. Attach the supplier certificate and AI reads it and fills in the supplier's values, so nobody retypes them.

How is a CAPA opened?

Escalate the incident and the CAPA opens with the batch and lot filled in.