Biobanking LIMS for R&D and Testing Labs: Connect Every Sample to the Science
An R&D sample bank needs more than a freezer map. Knowing where a sample sits is essential, but deciding whether it is suitable for use also depends on its source, lineage, storage conditions, freeze-thaw history, custody, and the agreements governing it. Its scientific value depends on the experiments and results it has produced.
When those records are spread across spreadsheets, logbooks, email, and separate laboratory systems, teams must reconstruct the sample’s history before they can act. Finding a suitable aliquot, assessing a freezer excursion, fulfilling a partner request, or tracing an unexpected result becomes a manual investigation.
Biobanking LIMS for R&D and Testing Labs: Connect Every Sample to the Science shows how Uncountable brings storage, sample history, consent, requests, experiments, and results together on one connected data model. Designed for R&D sample banks, contract testing labs, and research biorepositories, the guide follows an illustrative aliquot from its source stock through storage and signed custody to plate-level test results.
Inside this guide:
- How to manage nested storage locations, inventory, barcodes, temperature ranges, and freezer-monitoring data
- How to connect temperature excursions to the boxes and aliquots potentially affected
- Parent-child lineage for master stocks, working banks, aliquots, derivatives, and test samples
- Freeze-thaw tracking, quantity updates, expiry alerts, and signed chain-of-custody records
- How client, study, consent, and agreement information can inform access and sample-sharing workflows
- Configurable requests, approvals, reservations, shipment manifests, and receipt confirmation
- How experiments, plates, wells, specifications, and results remain linked to the exact aliquot used
- How Bodie, Uncountable’s built-in AI assistant, helps teams query connected sample data and carry out supported actions
- How sample records and controls support biobanking practices without conferring accreditation
- A phased adoption approach, beginning with one collection and extending through imports, APIs, and configured workflows
Find the right sample, review the evidence behind its suitability, and trace what it produced, without rebuilding its history by hand.
FAQs
A biobanking LIMS manages samples and the records needed to understand their location, history, permitted use, and scientific output. For R&D sample banks and testing laboratories, that can include storage positions, parent-child lineage, freeze-thaw counts, custody, client and study context, requests, shipments, experiments, and results. The guide presents Uncountable as a connected platform where those records remain linked, allowing teams to move from a sample to its test history, or from a result back to the aliquot and source material behind it.
A freezer map establishes where a sample is stored, but not whether it is suitable for a particular experiment or permitted for a particular use. Teams may also need to review its source, passage or lineage, storage history, freeze-thaw count, viability results, handling, and applicable agreements. Connecting these records helps users evaluate suitability before selecting a sample rather than discovering relevant limitations after it has been retrieved or used.
Uncountable represents storage as nested locations, including sites, freezers, liquid-nitrogen tanks, racks, boxes, and grid positions. Locations can carry types, capacities, barcodes, and temperature ranges, while sample records retain their assigned positions. The guide also describes connected sensor readings, excursion alerts, and equipment maintenance schedules. Moving a box or relocating freezer contents updates the affected sample locations and records the movement in their history.
Temperature readings are most useful when linked to the samples stored at that location during the event. The guide shows how teams can identify affected boxes and aliquots, review their exposure, and flag samples for assessment. An incident action can connect a quality record to the location, readings, and affected samples. This supports an evidence-based review; an alert alone does not determine whether every exposed sample remains suitable for use.
Uncountable records parent-child relationships among source samples, master stocks, working banks, aliquots, derivatives, and test samples. Users can navigate backward to the source or forward to the materials derived from it. These relationships help teams identify derivatives of an affected working bank, confirm the origin of an unexpected result, and preserve sample identity through preparation and testing. Storage, handling, and results remain connected to the relevant sample record.
See the Platform Behind the Guide
